Purchasing Groups

Clause in TAKAM	Purchasing Group-in shekels (including VAT)	Manner of Application to receive offers	Manner of submitting offers by the supplier	Manner of Department(al) Documentation	Authorizing Body/Entity
7.7.1	Petty cash fund – the maximum authorized by the department's accountant	No obligation to clarify prices	Verbal notification	Invoice – exempt from obligation to issue order form	Whoever has been authorized to manage petty cash fund
7.7.1	Up to 3000	No obligation to clarify prices. Verbal verification	Written offer	Order for approved purchase	Anyone authorized by the State Assets Law,1951 and the department's accountant or anyone authorized by the Accountant General
7.7.1	3000-10000	Written price verification. Approaches to at least 2 suppliers	Written offers	Summary Memo and an order for approved purchase	Anyone authorized by the State Assets Law,1951 and the department's accountant or anyone authorized by the Accountant General
7.7.1	10000-43000	Written price verification. Approaches to at least 3 suppliers	Written offers	Summary Memo and an order for approved purchase	Anyone authorized by the State Assets Law,1951 and the department's accountant or anyone authorized by the Accountant General
7.6	43000-350000	Closed tender Approaches to 5-10 suppliers	At least 2 copies in a closed envelope to be deposited in the tenders box	Authorization of the Tenders Committee and an order for approved purchase	Tenders Committee
7.4	More than 350000	Public tender	At least 2 copies in a closed envelope to be deposited in the tenders box	Authorization of the Tenders Committee and an order for approved purchase	Tenders Committee

Purchasing Groups – Contact Procedure for applying to receive tender offers
(A partial list of TAKAM Ordinances)

Regulation	Contents of Regulation
7.7.1	Permission for verbal contact with a supplier for one-time expenses for authorized sums from "volume funds" of the petty cash fund. The proof of purchase will be the supplier's signed invoice. A purchase from the petty cash fund will be exempt from the purchase order registration procedure
7.7.1	Purchasing for less than 3000 shekels may be carried out by direct approach to a particular supplier without the need for a scrutinizing procedure
7.7.1	Contact for purchase of goods/services/employment for sums between 3000-10000 shekels may be carried out after written price clarification with 2 suppliers
7.7.1	Contact for purchase of goods/services/employment for sums between 10000-43000 shekels may be carried out after written price clarification with at least 3 suppliers. However, if according to an authorized opinion, there are not 3 suppliers, approaches may be made to the existing number of suppliers
7.6	Closed tender that the Government Purchasing Agreement of the WTO does not apply to, if it includes a list of not more than 10 potential suppliers for a particular product all contacted by the Tenders Committee; if it includes more than 10 potential suppliers – the Committee will contact at least 5. In a closed tender that the Government Purchasing Agreement of the WTO applies to, TAKAM ordinance 7.12.3 of the Acquisitions section shall be adhered to
7.4	For transactions in excess of 350000 shekels, a public tender must be published.
7.7.1	A purchase order - not from the petty cash fund – must be submitted on Forms 7.7.1.1, 7.7.1.2 and 7.7.1.3. The Form must be completed in at least 2 copies and must be financially authorized by the accountant. One copy will act as proof of purchase for the Unit and the second will be sent to the accountant for expense debit.
Preferred Contact in Tender
From Regulation 42 of the Tender Obligation Regulations	A department will prefer, as is reasonably justified according to the circumstances, to carry out even those contacts exempt from tender obligation as detailed in Tender Obligation Regulations 3,4,5,7 and 25, a tender procedure, and will do necessary to prevent the contact from becoming urgent as defined in accordance with Regulation 3(2).